Nikki Chapple

Do You Really Need More SharePoint Storage? Here’s How to Optimize Instead.

Posted on 30 September 2025Updated on 30 September 2025by Nikki Chapple

Many organizations reach their SharePoint storage limits and assume the only solution is to purchase additional storage. In most cases, you can avoid extra costs by optimizing what you already have. This article explains how to reduce storage consumption by managing file version history, governing site lifecycle, and leveraging Microsoft 365 Archive for inactive content. Keeping your environment lean not only saves money but also improves Microsoft 365 Copilot quality by decreasing ROT (redundant, obsolete, trivial) data that clutters search and AI responses. By applying these measures, you can control costs, enhance compliance, and improve user experience without unnecessary spending.

SharePoint Version History Limits Can Help You Optimize SharePoint Storage

Posted on 1 September 2024Updated on 24 February 2025by Nikki Chapple

In my recent blog post, Hidden Connection Between SharePoint File Versioning and Storage, I delved into the mechanics of file versioning in SharePoint. Each version is a full copy of the file, meaning that large files can rapidly consume storage space. For instance, a 200MB PowerPoint file with 10 versions will use up 2GB of storage. If you have 500 such files, that’s a whopping 1TB of storage consumed. This versioning system can lead to SharePoint becoming cluttered with outdated and often irrelevant file versions. However, it’s not all bad news. Microsoft has recently introduced SharePoint Version History Limits, which offers better control over file versions at both the organization and site levels. With these new limits, you can optimize SharePoint storage by deleting excessive versions, thereby freeing up and making better use of your valuable storage space.

Let’s explore how to use Version History Limits to optimize SharePoint storage and enhance your document management efficiency.

The Hidden Connection Between SharePoint File Versioning and Storage Management

Posted on 18 August 2024Updated on 24 February 2025by Nikki Chapple

Today, effective document management is crucial in the digital workplace. SharePoint offers strong file versioning capabilities that ensure every edit and update is recorded, creating a comprehensive version history. This feature not only facilitates seamless collaboration but also acts as a safeguard against accidental deletions or alterations. By maintaining a detailed version history, SharePoint upholds document integrity and ensures compliance with regulatory standards.

Many organizations are approaching their SharePoint storage limits and are asking the question: “Do I really need to buy more SharePoint storage, or is there a better way?”

So how does SharePoint File Versioning impact your storage management? In this post, we’ll explore the relationship between SharePoint file versioning and storage and provide tips to optimize your SharePoint environment.