How to use Power Automate to manage Ownerless Teams (& Groups)

A Microsoft Team or Group without an owner is ungoverned and unmanaged. It is like a school classroom full of children without a teacher. You know it will end up in chaos.

So do you have an effective process to manage your ownerless teams?

Read on to find out how you can to mitigate the issue by using Power Automate to automatically transfer ownership to another user.


Read More

How to manage Microsoft 365 evergreen change using Power Automate

Are you effectively managing your Microsoft 365 evergreen change?

The pace of change in Microsoft 365 is rapid as Microsoft constantly delivers new features, updates to enhance customer value and ways to better secure the environment. We all know it is important to keep on top of this constant flow of changes, but keeping track of the evergreen changes across the multiple different Microsoft 365 services can be a challenging.

Microsoft post all change messages in the Microsoft 365 message center. However the message center is not a workflow tool so triaging and tracking the changes is difficult. In addition too much time is spent manually copying content from message center to other tools and notifying stakeholders rather than assessing the actual change itself!

So how do you remove this manual overhead and automate your Microsoft 365 evergreen change process?

Read on for top tips and guidance on how sync your Microsoft 365 messages to a Planner board and then use Power Automate to automate and customise your process. This will remove those repetitive tasks giving you more time to focus on the triage and track of the evergreen changes.


Read More

Create a simple Teams creation workflow using Power Automate

Why do I need to build a Teams creation process using Power Automate? What’s wrong with the standard Team creation process?

Well, when you create Microsoft Teams out of the box there are only limited governance capabilities. For example:

  • Limited Teams naming standard
  • Teams with duplicate display names can be created
  • Only one owner is mandated
  • No justification or approval process

This blog describes how you can create Teams using Power Automate plus add governance steps to the workflow to include:

  • Apply a tailored Teams naming convention
  • Add an approval step
  • Stop duplicate Team names
  • Add multiple owners
  • Add sensitivity label to allow or block guests and external sharing
  • Capture additional metadata such as justification, Team type, or Team duration

The step-by-step details on how to create the Power Automate Flow are described below.


Read More

Use Power Automate to bulk export members from Microsoft Teams

How can I quickly export a list of all members in a specific Team? As a Microsoft Team’s owner you have probably come to the conclusion that managing your Team membership is not easy.

This blog is a two part blog. Read part one to see how you can use Power Automate to bulk add new members into a Microsoft Team.

Part two of the blog now explains how you can use Power Automate to automatically export a list of members from a Team into an Excel spreadsheet. With the added bonus of including several user attributes such as job title, mobile or office along side their name and email.


Read More

Use Power Automate to bulk add members into Microsoft Teams

How can I add many members into my Microsoft Teams quickly and easily? As a Microsoft Team’s owner then you have probably come to the conclusion that managing your Team membership is not easy.

This blog explains how you can use Power Automate to automatically bulk add members into any Microsoft Team that you own.

I will walk through four scenarios

  1. Automatically add members to a Team using email addresses.
  2. Automatically add members to a Team using their display names.
  3. Automatically add a list of managers to a Team as owners and their direct reports as members.
  4. Create a data entry field in the Power Automate flow to allow the owner to choose which Team to import the users into.

Read part two of the blog to see how you can use Power Automate to export members of a Team into an Excel spreadsheet.


Read More