How to add sensitivity labels to your existing Microsoft 365 Groups, Teams and SharePoint sites

How to add sensitivity labels to my existing groups, teams and sites? This was a question I was asked after one of my previous blogs on how to protect your groups, Teams and sites. If you only have a small number of groups, teams and sites, then it is easy to manually add the container sensitivity label to each group team or site. But what happens when you have thousands of groups, couples and sites?

Fortunately, there is a way to automate this task using PnP PowerShell. In this blog post, I will walk you through the steps needed first to analyze your existing groups, teams and site and then to programmatically apply container sensitivity labels to your existing Teams, Groups, and Sites in Microsoft 365 to help you protect your important data from unauthorized access and accidental sharing.


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How to use sensitivity labels with your PDF files

Did you know you can now label your PDF files with the same sensitivity labels you use with your Word, PowerPoint and Excel files?

Using Microsoft Purview sensitivity labels, you can add a visible classification label, protect your PDF files with encryption and add visible marking such as headers, footers and watermarks. Your PDF file now respects any Data loss Prevention policies, such as blocking external sharing of confidential data.


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How to use sensitivity labels to control access to Microsoft Teams, Groups and Sites

Are you using Microsoft Purview sensitivity labels to control access to Microsoft Teams, Groups and Sites? If not, why not?

Did you know that your Guest access and external sharing controls are managed at the tenant level? As a result, security becomes ‘one size fits all’ rather than providing granular security controls based on Teams, Groups, and Sites’ confidentiality requirements.

For example

  • When guest access is enabled, Team owners can add external guests to all Microsoft Teams, Groups and SharePoint sites.
  • When you create a new Team or a Group, the default SharePoint external sharing is set to New and existing guests unless your tenant setting is more restrictive. So Team members can share Team content externally.

Check out the information below to learn how you can use sensitivity labels to apply granular security controls to Teams, Groups, and Sites.


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