Many organizations reach their SharePoint storage limits and assume the only solution is to purchase additional storage. In most cases, you can avoid extra costs by optimizing what you already have. This article explains how to reduce storage consumption by managing file version history, governing site lifecycle, and leveraging Microsoft 365 Archive for inactive content. Keeping your environment lean not only saves money but also improves Microsoft 365 Copilot quality by decreasing ROT (redundant, obsolete, trivial) data that clutters search and AI responses. By applying these measures, you can control costs, enhance compliance, and improve user experience without unnecessary spending.
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