How to perform Teams and user admin tasks without leaving Teams

Admin-Microsoft 365 App

Did you know you can perform Teams and user admin tasks without leaving Microsoft Teams?

Just add the Admin-Microsoft 365 app to Teams and perform common User and Team admin-related tasks without leaving Microsoft Teams. To use the app you need appropriate admin permissions.

Read on to find out how

Add the Admin – Microsoft 365 app to your Teams navigation bar

Option 1 from the Teams App

Option 2 from the Teams Admin center

As an alternative, add this app via the Teams Admin center. This is the preferred option if you want several people to have access.

First, under the Manage apps menu allow the Admin – Microsoft 365 app. Note this app is showing under the third-party apps rather than Microsoft apps even though it is a Microsoft App. So you may need to allow 3rd party apps at a global level.

Second, under the Permissions policies create a custom policy for the admin users and allow the Admin – Microsoft 365 app under the Third-party apps.

Finally, create a set setup Policy for the Admin users to pin the Admin – Microsoft 365 app to the Teams navigation bar for selected users. Do not pin this for all users as it can only be accessed if you have the relevant Admin permissions.

More information Manage app policies in Teams – Microsoft Teams | Microsoft Docs

Perform common user admin tasks without leaving Teams

Perform the following user-related task from the Users menu:

  • Add a new user
  • Reset a user’s password
  • Delete user
  • Manage product licences

In addition by selecting a user’s name you can also:

  • Manage account details
  • Block sign-in
  • Delete user
  • Manage product licences
  • Manage apps

Perform Team-related admin tasks without leaving Teams

Perform the following Teams-related tasks from the Teams menu:

  • Manage your existing Teams
  • Create a new Team.

By selecting the three dots next to the Team name you can also:

  • Add and remove owners
  • Edit the Team name and description
  • Edit email address
  • Delete the Team

In addition, selecting the Team name allows you to:

  • Team properties
  • Members
  • Teams settings

Creating Teams – watch out you are creating a Microsoft 365 Group first

Important. The Teams creation process is slightly different because the Admin – Microsoft 365 app is using the Microsoft 365 Admin center NOT the Teams Admin center to create the Team. The impact is that a Microsoft 365 Group is created first, and then it is ‘Teamified’ which results in a slightly different configuration.

The first difference is that you are asked to enter the email address of the Team. This is because you are initially creating an Outlook-based Microsoft 365 Group.

The second difference is that the group email address is visible in Outlook even though email is not used for communication in a Team. This is because when creating a Microsoft 365 Group the group mailbox is visible in Outlook. However, when creating a Team from the Team app or the Team Admin center, the group mailbox is hidden by default.

See examples below.

Team created using the Admin -Microsoft 365 App
Team created from the Teams app or the Teams Admin center

If having the email visibility is problematic then select the Team and change the visibility of the email from the Settings menu.

To hide the email tick the box Don’t show team email address in Outlook then save.

More details on the differences between a Microsoft 365 Group and a Microsoft Team Microsoft 365 Groups and Microsoft Teams – Microsoft Teams | Microsoft Docs

Keep Reading

PreviousNext

3 thoughts on “How to perform Teams and user admin tasks without leaving Teams

  1. What does “Don’t show team email address in Outlook” mean exactly?
    Don’t show in the Global Address List?

    1. John
      It means hide the email address from the Global address. With a Team your main communications channel is Teams chats so you do not want people sending emails to the Team email address as the information does not show up in Teams.
      Nikki

Leave a Reply

Your email address will not be published.